Sponsor Logistics

Attendee Registration

All sponsor companies and primary contact are pre-registered.  As the primary contact, please click on the “My Profile” link on the right and check all the entries. Be sure to check the box indicating whether or not you are personally attending. Then when you know the names and contact information for other attendees, click on the “Additional Attendees” link on the right and enter all the required information. Only registered attendees will have access to the career fair, meeting areas or role-play areas.

Room Reservations

Caribe Royale All-Suites Hotel and Convention Center (Host Hotel)
The host hotel is the Caribe Royale Orlando, room reservations are no longer available at the discounted contract rate. Contact the hotel directly to make room reservations 407-238-8000. Also, email  styoung@business.fsu.edu to let her know you have a room reservation that is not under the discounted rate so that she can place you in a discounted room should one become available.

Pay online in advance for your reservation, click here: http://www.crrsv.com/authorize/index.html. You will need to enter the information from your reservation confirmation.

For any questions regarding room reservations and or parking, please contact Shannon Young by e-mail styoung@business.fsu.edu or telephone (850) 644-9657.

Airport

The Orlando International Airport (MCO) is closest to the property, approximately 16 miles.

The Orlando Sanford International Airport is approximately another 30 minutes from the property.

Opportunity Guide

The Opportunity Guide will be distributed during the competition to all the student participants. As a sponsor of this event, you are entitled to ad space in this brochure to describe the jobs and internships available at your organization. As a reference, you may view the 2018 Opportunity Guide which includes the ads used. Please also view the ICSC Ad Specs document to assure the measurements will be adequate for placement of your Ad in the Opportunity Guide. Positions will also be displayed on our Career Opportunities web page, please review and e-mail Shannon Young, styoung@business.fsu.edu, with any edits or additions, as needed. The deadline to submit an Ad for the ICSC Opportunity Guide, logo, and website updates is by close of business on Tuesday, September 3rd.

Updates and Revisions to Company Information

Review the Career Opportunities page and the Sales Internship page to confirm your information is accurate. Following the current format, please send any corrections and or updates to styoung@business.fsu.edu.

Has your logo changed or are you a new Company sponsor? Renewing sponsors, click here to see the logo I currently have on file for you. If correct, please confirm. Only send new logos and new logos should be emailed to styoung@business.fsu.edu. If your logo has not changed, please do not resubmit.

All changes should be submitted by Friday, September 27th.

Career Fair

Sponsors have been pre-assigned a spot based on your sponsorship level. Dependent upon your level of sponsorship you will be assigned a 6′ rectangular table, or an 8 x 8, 10 x 10, or 20 x 20 booth space. All assigned spaces will have a 6′ rectangular table and two chairs. If the table and chairs are not needed, please e-mail Shannon Young, styoung@business.fsu.edu, by Friday, October 11th. Your team is responsible for bringing their own table dressings, linens will not be provided.

During the Career Fair, a rotation of infomercials will be played on a continuous circuit and can consist of a video, preferred, or series of PowerPoint slides. So that there is no interference during conversations there will be no sound. To include your company send a 60-90 second video in .mp4 format to styoung@business.fsu.edu by Wednesday, October 16th.

Shipping and Receiving Materials

If you plan to use the shipping and outgoing services at the Caribe Royale, you will need to familiarize yourself with their inbound and outbound Process and Procedures. This document should provide you with the details and standards of the hotel. It is recommended that you ship items to arrive at least 2-3 days beforehand.

Here is the Credit Card/Room Charge Authorization form for Outbound Shipments.

If you are lodging at a hotel other than the Caribe Royale, you may still ship your items to them. Contact UPS directly for more information.

PLEASE USE YOUR NAME ON ALL SHIPMENTS AND AS THE INDIVIDUAL WHO WILL CLAIM PACKAGE(S).

Electricity

If you need electricity at your space during the career fair place your order using this form. To take advantage of the “Advance Payment Price”, the orders need to be placed by Wednesday, October 23rd, after that you will pay the “Regular Price”. To place your order please email your completed form to support@edlenelectrical.com.

Meals

All registered participants will be provided lunch on Thursday and Friday. Heavy hors d’oevures will also be provided at the Welcome on Wednesday and the Casino and Karaoke networking event on Friday. Based on your level of sponsorship, all sponsoring partners are welcomed to join us for the Awards Luncheon on Saturday. Plates cost $42 per person, please email Shannon Young, styoung@business.fsu.edu will billing information to reserve seat. Reservations and credit card payments are due by end of day on Wednesday,  October 3rd.

Social Legacy Project

For the last few years, ICSC incorporated a sustainability plan in which we partnered with Second Harvest Food Bank of Central Florida. We are asking all attendees to participate in our project by bringing at least one non-perishable food item to the registration desk at the time of check-in. We are looking forward to 100% participation and are really excited about the food this would provide to this charitable organization in support of people in the surrounding counties. To find out more CLICK HERE. Let’s make a DIFFERENCE, one life at a time!

Disney Tickets

Please join us at Disney World this year! It provides a different setting and is a GREAT opportunity to network with students. Discount tickets are $94.00 and to be paid in advance by credit card. These are after 1 pm tickets to be used on Saturday November 9th or 7 days pre-conference and or post conference (October 27 – November 17, 2019). These Tickets include FastPass+, and you can start scheduling your FastPasses as soon as your ticket number has been assigned. Tickets have been purchased so once payment has been made you can email Shannon Young to receive your ticket number. The tickets are non-transferable, non-refundable and expire November 17, 2019. Contact Shannon Young, styoung@business.fsu.edu, for an invoice and any questions.

Casino and Karaoke Networking Night

Casino and Karaoke Night is a fun-filled evening of networking and will be held on Friday, November 8th. Sponsor are encouraged to stay and participate in the activities as well as network with students, faculty, and FSU staff. The night will end with raffles for gifts and prizes donated by sponsors for student attendees. We ask that sponsors bring 3 or more items to the registration desk at the time of check in.

Save The Dates
November 11-14, 2020